Archiving a product hides it from your default product list without deleting it or affecting its history. Archived products keep their SKU, inventory records, and order history intact — they just stop cluttering your day-to-day workflow.
In Warehance, the only way to archive (or unarchive) products is through Bulk Update on the Products table. This works whether you're archiving a single product or thousands at once.
Step 1: Open the Products Table
From the main navigation, click Products to open the products list.
By default, the Products table only shows non-archived products. You won't see archived products unless you change the Archived filter.
Step 2: Filter Down to the Products You Want to Archive
Use the filter panel and column search to narrow the list to exactly the products you want to archive. Common ways to filter include:
- Clients — Archive products for a specific client (3PL users).
- Tags — Archive products that share a tag (e.g., discontinued, seasonal).
- SKU or Barcode — Use the column search fields to match a SKU pattern.
- Active — Limit to inactive products, which are often good candidates for archiving.
- On Hand / On Hand (Range) — Find products with zero on-hand inventory.
Use the global search box in the table toolbar to quickly find products by name, SKU, or barcode.
Step 3: Select the Products
Use the checkboxes on the left side of the table to select the products you want to archive.
- Click individual row checkboxes to select products one at a time.
- Click the checkbox in the table header to select all rows on the current page.
- Hold Shift and click a row checkbox to select a range of rows.
The header checkbox only selects rows on the current page — not every product matching your filter. If you have more results than fit on one page, increase the page size or work through one page at a time.
Step 4: Open the Bulk Update Modal
In the table toolbar, click More Actions and select Bulk Update.
A modal titled Bulk Edit Properties opens, with a banner at the top showing how many products you selected (for example, 42 selected).
The Bulk Update option is disabled until you select at least one product.
Step 5: Set Archived to Yes
Scroll to the Product Settings section of the modal and find the Archived field.
Each boolean field in the bulk modal has three options:
- No Update — Leave the field unchanged on every selected product (default).
- Yes — Set the field to true.
- No — Set the field to false.
Set Archived to Yes. Leave every other field on No Update so nothing else gets changed.
Step 6: Apply the Update
Click Update at the bottom of the modal.
The modal closes immediately and the update is queued as a background job called Bulk Update Products. Large batches may take a few moments to finish processing — the table will refresh automatically when you reload, and archived products will disappear from the default view.
You can track the status of the background job from your Background Tasks list. The job records how many products were updated and lists any IDs that failed.
How to Unarchive Products
The same flow works in reverse. To bring archived products back into your default list:
Step 1: Show Archived Products
On the Products table, open the filter panel and set the Archived filter to Yes. The table will now show only archived products.
Step 2: Select and Bulk Update
- Select the products you want to unarchive using the row checkboxes.
- Open More Actions → Bulk Update.
- In Product Settings, set Archived to No.
- Click Update.
The products are reactivated and will reappear in your default product list.
Frequently Asked Questions
Can I archive a single product without using bulk update?
No. Bulk Update is the only place the Archived toggle is exposed in the UI. To archive one product, filter or search for it, select just that row, and run Bulk Update with Archived set to Yes.
Does archiving a product delete its inventory or order history?
No. Archiving only flips the Archived flag on the product. SKUs, inventory levels, past orders, shipments, and history are all preserved. You can unarchive at any time to bring the product back to the default view.
Will archived products still sync to my marketplaces or stores?
Archiving is a Warehance-side organizational flag — it hides the product from your default Products view but does not stop integrations or marketplace inventory writes on its own. If you need to stop syncing or selling a product, also review settings like Non Shippable and Do Not Write Marketplace Inventory in the same Bulk Update modal.
Can I filter or search for archived products later?
Yes. Open the filter panel on the Products table and set the Archived filter to Yes to view only archived products, or clear the filter to see both archived and non-archived together.
Is there a limit to how many products I can archive at once?
There's no hard limit enforced on the number of selected products, but the table only lets you select rows on the current page. If you need to archive a very large number of products, increase the page size or process the list in pages. Very large batches run as a background job, so the UI won't block while they finish.